OrganiSe, Access, and Control Critical Documents

Make Document Management Effortless with O3

Effortlessly manage a wide range of documents, from operational guides to safety protocols, in a centralised, easy-to-navigate system. O3 Documents not only improves accessibility and control, but also strengthens data security, ensuring that your critical information is always secure.


O3 Document
Essential Features Overview

O3 includes a range of features to help you handle critical documents. From a centralised document repository that simplifies storage and retrieval, to robust version control and audit trails ensuring compliance and integrity, O3 covers every aspect of document management.

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Centralised Repository

O3 provides a centralised platform for storing all types of manufacturing documents, including manuals, procedures, compliance records, and more. It facilitates easy access and management of documents from a single, secure location.

Version Control

O3 maintains a detailed history of document revisions, ensuring version control and providing audit trails. This is crucial for tracking changes, maintaining document integrity, and complying with regulatory requirements.

Access Permissions

It allows setting up varying access levels and permissions for different users or groups, ensuring that sensitive documents are only accessible to authorised personnel, therefore maintaining confidentiality and security.

Search and Retrieval

O3 Document Management includes powerful search capabilities, enabling users to quickly find and retrieve documents. This includes advanced search options based on keywords, titles, content, and metadata.

Collaborative Tools

Offers tools for collaborative document editing and reviewing, allowing multiple users to work on documents simultaneously while tracking contributions and comments.

Data Security and Backup

Ensures the security of documents with robust data protection measures and regular backups. This protects against data breaches and loss, ensuring the safety of critical business information.

Electronic Signatures

O3 Document Management includes support for electronic signatures and digital approval processes, expediting document sign-offs and approvals while maintaining legal validity.

Workflows and Alerts

Automates document-related workflows, such as approvals, reviews, and updates. O3 sends out notifications and reminders to relevant personnel, ensuring timely actions on documents.


Key Advantages of O3 Progressive Maintenance

O3 Document Management brings a suite of benefits, including streamlined document accessibility, robust security and compliance, and advanced version control for impeccable audit trails. Experience the ease of collaborative document editing and automated workflow management, all while reducing operational costs and embracing eco-friendly practices with reduced paper usage.

Streamlined Document Access and Organisation

O3 brings all your documents into a single repository, making it easier to store, access, and manage them. This centralised system eliminates the hassle of sifting through disparate files and folders, ensuring that relevant documents are always where you need them most.

Enhanced Document Security and Compliance

With robust access control and permissions, O3 ensures that sensitive information is secured and only accessible to authorised personnel. This feature is crucial for maintaining confidentiality and adhering to compliance standards, particularly with strict regulatory requirements.

Reduced Operational Costs and Paper Waste

By digitising document processes, the O3 Document Management feature reduces the need for physical paperwork, cutting down on printing and storage costs. This not only contributes to cost savings but also aligns with environmentally friendly practices by reducing paper waste.

Efficient Version Control and Audit Trails

O3 Document Management keeps track of all document revisions, providing a clear audit trail of changes. This version control is vital for maintaining document integrity, ensuring accountability, and meeting compliance standards that require detailed documentation histories.


How Does O3 Document Management Work?

Centralising all documents in one accessible repository, it offers advanced version control, robust audit trails, and stringent access controls to ensure data security and compliance.

Centralised Storage

All documents are stored in a centralised repository, making it easy to access and manage.

Various types of documents like technical manuals, compliance records, and operational guides can be stored.

Version Control

Maintains a history of all revisions and changes, ensuring version control and providing detailed audit trails.

This is crucial for tracking document modifications over time and maintaining compliance with regulatory requirements.

Access Management

Access to documents is controlled through customisable permissions and access levels.

This ensures that sensitive information is securely managed and accessible only to authorised personnel.


Frequently Asked Questions

View some of our most frequently asked questions below. Alternatively you can get your own customised proposal online.

What is O3 Document Management?
It's a comprehensive document management system designed specifically for the manufacturing sector, aimed at streamlining and securing the handling of essential documents.
How does O3 Document manage document storage?
The product uses a centralised repository for all documents, making it easy to store, access, and manage various types of documents efficiently.
What kind of version control does the module offer?
It provides detailed version control with complete audit trails, tracking every change made to a document for enhanced accountability and compliance.
How does the module ensure document security and compliance?
Through customisable access controls and permissions, it ensures that sensitive documents are accessible only to authorised personnel, thereby maintaining security and regulatory compliance.
Is there mobile access to the O3 Documents?
Absolutely, the product offers mobile accessibility, allowing users to manage documents remotely for greater flexibility and responsiveness.
Are there data backup and security measures in place?
The product has robust data protection measures and regular backups to ensure the security and integrity of documents.